How to Conduct a Successful Remote Board Meeting

The spread of the disease has made it more difficult for nonprofits to build community support and function. Many are increasingly relying on remote meeting to make crucial decisions and ensure their existence. However it isn’t easy to conduct an effective remote board meeting without the physical presence of all members.

An organized, clear agenda will keep your board meeting remotely focused and on-topic throughout the entire meeting. Engage your board members in the agenda-setting process to figure out what topics must be covered and then send the agenda to all participants as far in advance as possible to allow them to prepare. This will ensure that they are fully aware of the topics that need to be covered and could add anything to the agenda prior to. Utilizing a secure online board portal to distribute the agenda and other materials will aid in reducing security risks.

Video can be used to increase participation in remote board meetings, by adding a vital face-to-face aspect to discussions. In addition video makes it simpler for attendees to see the body language of other people and note non-verbal signals such as impatience, boredom or excitement.

It can be a challenge for busy boards to plan meetings in person, particularly when they have many commitments both professional and personal. With remote board meeting software, determining the most convenient time for everyone can be much more simple. SavvyCal’s boardgreenroom.com/best-video-conferencing-software meeting polls for free allow you to propose multiple times for your meetings. Then, everyone can vote for the best times for them. This can eliminate the need to send back-and-forth emails, and could save you a lot of time and hassle.